Propose a Project

GENERAL PROPOSAL GUIDELINES

Renew Newcastle is open to artists, artisans, craftspeople, creative enterprises or community groups with ideas for projects that could take place in vacant shop fronts and commercial spaces in Newcastle’s CBD. Please make sure you take the time to think through your ideas before putting a proposal to us. We are not in a position to help you to come up with ideas only to help make them happen!

If you want to be part of Renew Newcastle we look forward to hearing from you. BEFORE you contact us please make sure that you read ALL the information on this site properly — including the latest versIons of our FAQs and that you have visited our projects page to see what we are already doing.

Please read the Renew Newcastle FAQ section thoroughly before submitting your Expression of Interest.

NB Renew Newcastle manages the Proposal process – Expression of Interest, Application & Interview and Shortlisting – but it is the Property owners who will make the final decision about what types of projects they want to take place in their premises.

CHANGES TO THE PROJECT PROPOSAL PROCESS

July 2010 – Renew Newcastle has reviewed the project proposal process to better address the dynamics of the initiative. While at the beginning of the initiative we had a larger group of properties to fill and opened up Application Rounds with deadlines, the opportunities have changed and now there is a much slower trickle of properties becoming available, which we will fill one by one.

We need to be aware of the good ideas for projects which are out there in the community as well as the great people who are wanting to participate – but we don’t want to waste your time putting you through lengthy applications processes if there is not an opportunity for space near to hand.

So, we have now opened an Expression of Interest database to allow you to submit your project proposal to us at any time. Then if a property becomes available which might suit your project type, we will be able to invite you to make an Application.

PROPOSE A PROJECT TO US

1.EXPRESSION OF INTEREST

When we have received both your EoI and Support Materials we will make a Preliminary Assessment – to let you know if your project is suitable for the Renew Newcastle initiative.

We don’t decide on successful or unsuccessful projects at this stage – we can’t do that until there is an opportunity for a space, after we have fully assessed your EoI and have interviewed you.

But, there may be reasons why your project proposal isn’t eligible for Renew Newcastle – we will advise you if this is the case in the Preliminary Assessment.

If your project proposal is eligible for the initiative we will keep you on the EoI database and will get in touch should an opportunity for space arise.

At a later stage you may be invited for an interview to discuss your project in more detail. At a later stage you may need to provide more information or we may need to clarify some aspects of your proposal.

Unfortunately, we don’t have the resources to meet with every applicant to discuss their Expression of Interest. However, if you have questions which aren’t answered on the website, please do get in touch by email to application@renewnewcastle.org or phone Marni 0434 637 897.

2.APPLICATION

As properties become available, we will review our EoI database and assess projects that are suitable for those properties. It is at this stage that we will select the project proposals that are the best project fit for the property.

Some time may have passed since your Expression of Interest – we will contact you to see if you are still wanting to be considered, consider any changes to your Expression of Interest, and invite suitable Applicants to interview.

To understand how Renew Newcastle selects projects, read the FAQ’s.

3.INTERVIEW

The interview is to meet with you and discuss your project in more detail. The interview helps us guage suitability for the initiative. We may advise on ways that the project will need to be developed or shaped in order to be eligible for the initiative.

4.SHORTLIST

After all interviews and assesment for that property opportunity we will advise if we are including your project proposal in the Shortlist to the Property Owner.

We submit a shortlist of recommended projects to the Property Owner and they select the project which they would like to see happen in their property.

SUBMIT AN EXPRESSION OF INTEREST

Support Materials Submitted Seperately

The last question refers to Support Materials. After you have submitted this form online we will need to receive your Support Materials within 7 days – but we encourage you to send on the same day that you submit this online application. Email is preferred, but you can post if needed. Please send ASAP as we cannot make the Preliminary Assessment of your application without the Support Materials.

EMAIL SUPPORT MATERIALS TO:

The email should contain no more than 10MB of files. The Subject Header of the email should include your name, project title and the date of your application.

TO POST SUPPORT MATERIALS: Post a disc to PO Box 1746 Newcastle NSW 2300. Label the disc with your name, project title and the date of your application.

Thanks for sharing your ideas – we look forward to receiving your proposal!